Leadership Forums Specialist

Our Story & Purpose: 

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members. 

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today! 

Your Role in Supporting Our Members: 

As the Leadership Forums Specialist, you will play a pivotal role in shaping how Vancity’s leaders come together to align on strategy, culture, and impact. You’ll own the end‑to‑end planning and delivery of enterprise leadership forums—ensuring each convening is purposeful, designed with intention, and delivered with excellence. Working closely with senior leaders, cross‑functional partners, and external vendors, you’ll translate strategy into compelling leadership dialogue that strengthens organizational coherence and leadership effectiveness. 

We’re looking for a highly organized, detail-oriented, strategic, and relationship‑driven professional who thrives in complex environments and brings enthusiasm, vision, and purpose to event planning. This is a unique role in that it requires both a tactical event planning skillset—someone who can organize and deliver on complex logistics for large events—as well as a strategic mindset—someone who can translate strategy into thoughtfully designed agendas, presentations, and interactive sessions. 

This is a Full‑time, Permanent role based at our Vancity head office and will report directly to the Chief of Staff to the CEO. While this position provides a hybrid work arrangement, you will be expected to be on‑site regularly, including for events and business demands.

How You'll Make an Impact: 

Owning and Project Managing Leadership Forums: 

• Owning the annual leadership forums calendar—sequencing events, objectives, audiences, and agendas across Senior Leadership Summits and Line‑of‑Business Leadership Forums (both held 3x annually) and All‑Managers Meetings (held 1x annually) 

• Leading end‑to‑end project management for leadership forums, including both logistics and content, from planning through delivery and post‑event follow‑up 

• Supporting the Chief of Staff to the CEO and Sr. Executive Assistant to the CEO in the planning and delivery of quarterly Executive Leadership Team Offsites 

• Managing budgets, logistics, timelines, invite lists, risks, and dependencies across multiple concurrent events 

• Serving as day-of, onsite coordinator for leadership forum events, including creating and overseeing detailed run-of-show, coordinating internal and external support staff, and adjusting timing, flow, or other details quickly and effectively when required 

Coordinating Across Collaborators: 

• Acting as the central point of coordination across key internal collaborators such as the Enterprise Strategy, Executive Leadership, and facilities teams, as well as other cross-functional collaborators and event attendees 

• Researching, vetting, aligning on scope of services, coordinating detailed plans, and serving as primary point of coordination among external vendors, including venues, caterers, audio-visual, décor, external speakers, and more 

Developing and Driving Content: 

• Shaping clear, cohesive agendas and session flows that translate strategy into actionable leadership dialogue 

• Developing PowerPoint presentations and materials to be presented by executive leaders, translating complex strategy into compelling narratives tailored for the audience and the moment in time 

• Coordinating pre‑reads, presentations, and post‑event materials across multiple teams 

Continuously Improving: 

• Establishing success measures, gathering participant feedback, and continuously improving forum design and execution 

• Bringing passion and vision to the role by constantly innovating and improving upon events to ultimately enrich and deepen the attendees’ experience in ways that help build connections, align teams to strategic priorities, and energize and inspire Vancity leaders 
   

What You’ll Bring to the Team: 

• A post‑secondary degree in business, communications, organizational development, or a related field 

• 5+ years of progressive experience in event planning, executive forums, program or project management, or a similar role 

• Demonstrated experience leading complex, multi‑stakeholder initiatives from concept to delivery 

• Strong project management capabilities, including budget, timeline, and risk management 

• Advanced PowerPoint and presentation development skills, with a strong eye for narrative and visual design 

• Proven ability to work effectively with senior leaders, cross‑functional partners, and external vendors 
   

Extra Skills That Set You Apart: 

• Experience supporting executive offsites or enterprise‑wide leadership programs 

• Familiarity with leadership development, culture, equity, and talent initiatives 

• Experience working in large, values‑driven or purpose‑led organizations 
   

You’ll Thrive Here If You Are:  

• Strategic – Able to translate organizational strategy into meaningful leadership experiences. 

• Critical thinker – Brings a critical thinking lens to all work, asks thoughtful questions, anticipates challenges, and proactively problem solves. 

• Highly organized – Comfortable and adept at managing multiple complex initiatives simultaneously. 

• Relationship‑driven – Skilled at building trust with senior leaders and diverse partners. 

• Detail‑oriented – Attuned to small details and committed to delivering polished, high‑quality work at every stage. 

• Adaptable – Calm and effective in dynamic, fast‑paced environments. 
    

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.   

What You’ll Earn: 

This role offers a salary range of $69,700 to $82,000 per annum. The base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements. 

Why You’ll Love Working Here: 

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive: 

• Living Wage Employer: We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers. 

• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs. 

• Generous Vacation: New employees start with 3-4 weeks of vacation per year, with additional days earned over time. 

• Extra Stat Holidays: In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness. 

• Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from. 

• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone. 

  
Vancity Talent Programs:  

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting. 

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience. 

We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at recruitment@vancity.com. We’re here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.