Executive Assistant

Our Story & Purpose:

We’re Vancity, a member-owned credit union built on the principles of inclusion and social justice. Since 1946, our relentless commitment to these values has helped us challenge the status quo and break down barriers. We’ve made bold commitments to become net-zero by 2040 across all mortgages and loans, and we’re actively pursuing strategies in Indigenous banking and financial resilience for our members.

As the largest private sector Living Wage Employer in Canada, we’re proud to be consistently recognized as one of the country’s Top Employers. If you’re ready to join our team of 2,300 diverse individuals, access competitive rewards and benefits, and be part of a greater movement - apply today! 

Your Role in Supporting Our Members:

The Executive Assistant provides exclusive administrative support to the Vice President, Governance and Corporate Secretary, while delivering high-touch, detail oriented support to the Board of Directors. This role is integral to the smooth operation of the Governance Office, ensuring an exceptional experience for Board members through proactive coordination, precision, and professionalism.

You will act as a trusted partner, managing a high volume of administrative responsibilities while supporting Board-related activities with discretion and attention to detail. This is a highly service-oriented role that requires strong judgment, organizational excellence, and the ability to anticipate and respond to the needs of senior stakeholders.

This is a Permanent, Full-time role based at our Vancity Head Office. This role follows a hybrid work arrangement, with a requirement to work two to three days per week in-office, with remaining days worked from home. In-office presence will be aligned to Board meetings and key governance activities.

How You'll Make an Impact:

• Providing exclusive executive support to the Vice President, Governance and Corporate Secretary, managing priorities, communications, and day-to-day administrative needs
• Delivering high touch service to Board Directors by coordinating logistics and ensuring a seamless experience across all interactions
• Managing complex calendars, scheduling meetings, and organizing Board and leadership engagements
• Coordinating all travel logistics for Board members and leadership, including flights, accommodations, and itineraries
• Supporting in-person Board meetings by organizing catering, room setup, and post-meeting cleanup
• Processing invoices, expense claims, and financial documentation accurately and efficiently
• Preparing agendas, supporting materials, and taking minutes for team and governance-related meetings
• Formatting reports, presentations, and documents, ensuring a high level of quality and professionalism
• Creating and maintaining spreadsheets and tracking tools; leveraging Excel to support reporting and organization
• Supporting the planning and execution of Board and divisional events, including occasional offsite coordination
• Acting as a key point of contact for Board members and internal stakeholders, providing responsive and professional service

What You’ll Bring to the Team:

• Extensive experience in a highly administrative or executive support role, ideally supporting senior leaders or Board-level stakeholders
• Exceptional customer service skills, with the ability to build strong, professional relationships with senior executives and Board members
• Strong organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment
• High attention to detail and a commitment to delivering accurate, high-quality work
• Experience coordinating travel, meetings, and events, including end-to-end logistics
• Proficiency in Microsoft Office Suite, with strong Excel skills for tracking and reporting
• Strong written and verbal communication skills, including experience preparing agendas and taking meeting minutes
• Sound judgment, discretion, and the ability to handle sensitive and confidential information
• A proactive, service-oriented mindset with the ability to anticipate needs and problem-solve effectively

You’ll Thrive Here If You Are:

• Collaborative – You thrive in collaborative environments and are eager to learn new processes and systems.
• Able to work independently – Taking a business request from problem statement through discovery by assembling the right stakeholder and subject matter experts.
• Influential – You seek to collaborate and work with cross functional partnerships to get the work done effectively.
• A problem solver – Your skills to diagnose challenges and issues, develop innovative business solutions, and assess risks and opportunities that may affect the business have been put to good use.
  

We value lived experience, so if you are interested in this role, we encourage you to apply even if you feel your skills don't perfectly align with those listed.  

What You’ll Earn:

This role offers a salary range of $55,300 to $65,000 per annum. The base pay offered may vary depending on factors such as relevant qualifications, skills, previous experience, and internal equity. As part of our total rewards package, employees may also be eligible for our annual incentive program, subject to program eligibility requirements.

Why You’ll Love Working Here:

A career at Vancity is more than just a job, you’re joining a tradition of change-makers who are creating lasting change for our communities. Beyond base pay, we offer a comprehensive total rewards package to ensure our employees are empowered to thrive:

• Living Wage Employer: We’re the largest private-sector Living Wage Employer in Canada and consistently ranked among Canada’s Top Employers.
• Customizable Benefits: Permanent employees receive flexible benefit packages that can be tailored annually to meet evolving needs.
• Generous Vacation: New employees start with 3-4 weeks of vacation per year, with additional days earned over time.
• Extra Stat Holidays: In addition to BC’s 11 statutory holidays, we offer 2 extra days, plus care days for personal or family illness.
• Immediate Health Coverage: Health and dental benefits begin on your hire date, with three levels of coverage to choose from.
• Defined Benefit Pension: Our retirement plan provides a guaranteed income for life, recognizing that retirement looks different for everyone.

 
Vancity Talent Programs:

Vancity supports an inclusive hiring process for candidates who self-identify as Indigenous, Black, or Trans. With special permission from the BC Human Rights Commissioner, this initiative provides access to career development opportunities, prioritized job screening, and feedback. Any information you choose to share will be stored securely and used only for recruitment and career development connected to this initiative, in line with the BC Personal Information Protection Act (PIPA). For details, please see our dedicated Talent Programs job posting.

At Vancity we’re committed to creating a welcoming and inclusive workplace to help our people and communities thrive and prosper. Diversity in our workforce is integral so that we can truly represent, understand and respond to our community needs and deliver on our member experience.

We are also committed to an inclusive, barrier-free and accessible recruitment experience for all candidates. If you require any accommodations or support at any stage of the recruitment process (including the application stage), we encourage you to let us know by contacting our Talent Acquisition team at recruitment@vancity.com. We’re here to work with you to ensure your needs are met promptly and effectively. All requests will be handled with the utmost respect and confidentiality, so you can participate fully in the process.