Proposal Coordinator - Peterborough ON

Milestone is looking for creative people who enjoy a challenge. We provide contracting excellence to our clients, daring them to let us collaborate on their toughest and most sensitive projects across Canada. Specializing in soil and ground remediation, water treatment, heavy civil construction, building decommissioning, land reclamation and rehabilitating sensitive habitats; our people thrive in a fast paced and everchanging environment. Everyone on our team believes in finding creative solutions for our clients while making a positive impact to our environment and community. This can be a tough job and isn’t for everyone. Milestone is up to the challenge, are you?

Milestone’s success comes from putting our team first. We are employee-owned and commit to keeping our people safe, offering competitive wages and benefits, and providing opportunity for professional growth and development. Putting our people first is a promise we have been able to deliver on for the last 10 years and we continue growing stronger. If you think you are a fit, then we want you to grow with us.

Learn more about us and what we do on our website! MilestoneEnv.ca

At Milestone, we collaborate relentlessly; we strive to inspire a diverse team of talent; we care, we are equitable, we are inclusive. We want every team member to feel and know they belong here. We are inspired by our people - the best in the business. Our work with Indigenous partners and communities has been a tremendous source of pride and learning for Milestone. We are committed to Indigenous Peoples as partners and employees. We have much to learn from all our partners and employees. We look forward to continuing to attract and retain the best people to tackle the most complex challenges of a cleaner world. Only through acknowledging and encouraging everyone’s potential and contributions will we succeed.

 As a Proposal Coordinator, you work closely with project managers and will liaise with many other proposal contributors and technical reviewers of varying levels and expertise within the Milestone team. You will assume the responsibility of proposal support lead (PSL) on assigned proposals/pursuits, focusing on non-technical requirements - working together with a project manager assigned as the proposal technical lead (PTL).

You will coordinate and drive the development and progression of assigned proposals from GNG/kick-off, through to submittal – performing all tasks that are the standard responsibility of the PSL.

Also, provide support on overall proposal program tasks/projects (e.g., boilerplate development, resume maintenance, proposal status updates in CRM).

RESPONSIBILITIES:

• Coordinates, schedules, and chairs/guides meetings on assigned proposals.
• Gathers info prior to GNG mtg: prior loss rationale, prior projects, competitors (listed on bid site).
• Collects and distributes meeting notes and assigned action items.
• Prepares proposal development timeline in consultation with PTL.
• Prepares initial proposal (or other pursuit response) draft, following RFP requirements – gathering and/or drafting non-technical proposal content and requirements for response excluding cost estimate (e.g., bonding, insurance, standard corporate content, project descriptions/profiles, key personnel resumes, etc.).
• Conducts editorial, and thorough compliance reviews.
• Regular follow up with proposal technical lead (and others with assigned tasks) throughout the process to ensure adherence to proposal development milestones and deadlines.
• Formats, assembles, and submits proposal following authorization.
• Supports proposal director by completing tasks related to broader proposal program components/processes (e.g., boilerplate development, resume maintenance, CRM updates, etc.).

Health and Safety

Reads, understands, and follows MECI’s Corporate Health and Safety Program, Policy, and Procedures. Ensures health and safety is considered in the performance of all activities both on and off the job. Participation in H & S initiatives will be monitored and reviewed, as necessary.

QUALIFICATIONS:

Education Requirements:

• Post-secondary education in Administration, Marketing, Business or similar preferred.

Experience Required:

• 
  3 + years of experience in administrative support in a junior technical role (e.g., environmental consulting, engineering).
• 
  Proposal experience preferred but not mandatory.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills.
• Organized with exceptional attention to detail.
• Ability to coordinate multiple, often competing, tasks and timelines.
• Comfortable working and collaborating with all levels of the organization.
• Strong Computer skills. Very Proficient in Microsoft suite, specifically Word, Excel, Power Point, and Outlook.
• Able to work in a fast-paced environment and meet tight deadlines.
• Keen to take on challenges and contribute to the success of the team and company.

WORK ENVIRONMENT:

• 
  Work is in an office environment at our office in Peterborough ON.