Facilities Coordinator

THE OPPORTUNITYWe have an opportunity for a Facilities Coordinator to join our award-winning firm in our Vancouver office. WHAT YOU’LL DOThis role reports to the Manager, Facilities Operations. You will play an integral role in the day-to-day operations of our premises. The ideal candidate is a go-getter that takes initiative and is driven to provide exceptional client service. You will ensure our office space is correctly set up, prepared and maintained based on daily business needs and requests, including, but not limited to, workstations, meeting rooms and kitchen areas. RESPONSIBILITIES Oversee the scheduling and allocation of meeting rooms to ensure optimal utilization and minimize conflicts Configure meeting room layouts and audiovisual equipment according to meeting organizer’s requirements Process catering orders and assist with meeting setup and cleanup Participate in the Health and Safety Committee and Emergency Response Team, as well as provide Occupational First Aid Prepare workstations for new hires and support existing team member workstation moves Support backup in maintaining kitchen areas and supplies and place inventory orders Create and update facilities-related documents on the firm’s intranet Liaise with team members and vendors in building maintenance and access requests   Support the Facilities team in administrative duties, facilities initiatives and projects   COMPETENCIES Analysis – Assess quantitative and qualitative data, information, or situations to understand the most important details, identify patterns or meaning, and translate it into useful recommendations, decisions, or actions Coordination – Prioritize, organize, and manage information, people, assets, resources, messages, tasks and/or activities to achieve a goal within timelines Customer Service – Determine needs, capture relevant information, apply internal policy or regulation, and escalate and prioritize the requests of customers to answer inquiries, fulfill transactions, or resolve issues Document and Information Management – Organize, store, maintain and retrieve documents, information and/or digital files to keep information accessible, orderly, secure, and up-to-date Event and Meeting Management – Plan and execute events or meetings to ensure they run smoothly, meet objectives, remain within budget, and create a positive or memorable experience Facilities Management – Oversee the planning, organization, operation and upkeep of physical spaces to ensure they are safe, functional, and meet the needs of users and guests Systems and Application Proficiency – Use, maintain, manage, or improve specific systems or applications in our role to work effectively and efficiently KNOWLEDGE AND EXPERIENCE Minimum 1 year related experience in facilities and/or customer service Proficiency with Microsoft 365 and SharePoint Goal oriented self-starter who will get the job done effectively and efficiently Highly motivated and flexible individual who can work independently, as well as in a team Strong work ethic, ensures project completion, follow through and follow up Excellent written and verbal communication skills Physically capable to move tables, chairs and other equipment Level II First Aid an asset, or willing to complete the course WHAT WE OFFERA culture of openness, collaboration and respect is foundational to our firm. We are a diverse, driven group of individuals who genuinely care about one another and encourage and appreciate each other’s contributions.  We offer a competitive and equitable total rewards package, including mentorship programs and meaningful professional development to support your continued growth. The expected salary for this role is $50,000/year, plus the eligibility for a performance-based bonus. Our team is growing, and we’ve got room for one more exceptional individual. If this opportunity aligns with your experience and career goals, we invite you to submit your cover letter and resume by April 17, 2026. Candidates must be legally eligible to work in Canada. Any employment restrictions must be disclosed at the time of application, with supporting documentation provided prior to any potential offer of employment. We are committed to fostering an inclusive and accessible workplace where all team members feel valued and supported. If you require accommodation during the recruitment process, please email us at careers@odlumbrown.com. We appreciate your interest and thank you for taking the time to consider this opportunity. We will contact candidates whose qualifications most closely align with the requirements for the role.