Administrative Assistant - Programming

About Us:

DASCH is a non-profit organization established in 1974 dedicated to exploring and meeting the residential, day program, respite and foster care needs of youth and adults. All our programs are based in Winnipeg. Our residential program consists of over 50 homes, our day services program consists of two day programs and our educational program called DASCHWorks supports people in finding and maintaining meaningful employment. People can participate in personalized social, educational, vocational, and recreational services that provide learning opportunities and greater independence. Learn more about our services at dasch.mb.ca.

Position Summary

The Administrative Assistant - Programming provides day to day support to the Manager of Quality Care and fulfills administrative tasks associated with the Programming Team including, but not limited to, Transportation, Specialized Support and Resource Services (SSRS) and Client Accounts.  The position of Administrative Assistant - Programming functions in a manner consistent with and supports the mission, vision, and values of DASCH.

Role & Responsibilities

• Assist with administrative support as required within the Programming Team.
• Assist in auditing monthly financials and providing support when required.
• Complete van audits as required.
• Review and communicate issues (errors or omissions) regarding van documentation submissions.
• Review invoices as they are received.
• Coordinate vehicle appointments when required.
• Assist with licensing preparations and maintain licensing files.
• Maintain the person supported green files at the Support Center including the filing of pertinent information as required.
• Review and upload documents onto the HRIS.
• Maintain discretionary budgets, providing balance updates monthly.
• Maintain strict confidentiality of sensitive information including client records, financial data, and internal communications in accordance with DASCH policies and applicable privacy legislation.
• Complete audits as assigned including, but not limited to financial, employee orientation, licensing, and person supported information.
• Provide front desk support as needed on a rotational basis.

Skills & Qualifications

• Minimum of two years’ administrative experience is preferred.
• Proficient in the use of Microsoft Office, including Word, Excel, Outlook, PowerPoint and Teams.
• Valid driver’s license with access to a reliable vehicle during working hours is required.
• Experience in the use of Human Resource Information Systems (HRIS), Customer Relationship Management (CRM), and Document Management Systems.
• Ability to work outside of normal business hours based on occasion based on operational
• You enjoy working in a team environment and work effectively with others.
• You are detail-oriented, organized, and have great time management skills.
• You thrive in a fast paced and changing environment.
• Self-awareness allows you to seek feedback, learn and improve.

Work Hours:

• Full Time, Monday to Friday
• Must be able to flex hours based on operational needs.
• Occasional evening or weekend hours may be needed.

Wage: Annual salary starting at $38,000.00

Employer-Paid Benefits:

• Extended health care
• Dental care
• Vision care
• Life coverage
• Maternity and parental leave top-ups
• Employee and Family Assistance Program

Additional Benefits:

• 3 weeks’ vacation after first year of service, available to use as accrued.
• 6 wellness days
• Disability coverage
• Registered Pension Plan with 5% employer-matched contributions
• Optional RRSP and TFSA plans
• Paid mileage
• Extensive employer-paid training

Thank you for your interest in DASCH; however, only successful candidates will be contacted.

Please note that employment within DASCH is contingent on the receipt of satisfactory background checks, including Criminal Record Check (CRC) with Vulnerable Sector Search, Adult Abuse Registry Check (AARC) and Child Abuse Registry Check (CARC) as well as employment reference checks. DASCH will accept existing CRC, AARC and CARC if dated within 3 months of your application date.  You may apply for your CRC online at https://www.winnipeg.ca/police/services/online-record-checks. Obtaining these documents is not a guarantee of employment.